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Mailbox Permissions

This page provides a quick reference for managing Mailbox access, Send As, and Send on Behalf permissions in Exchange Online using PowerShell.

📘 Connecting to Exchange Online

Connect-ExchangeOnline -UserPrincipalName [email protected]

👁 View Mailbox Permissions

View all permission types for a specific mailbox:

Get-MailboxPermission -Identity "UserName"

List mailboxes where a user has been granted access:

Get-Mailbox | Where-Object {
    (Get-MailboxPermission $_.Identity | Where-Object {$_.User -like "[email protected]"})
}

➕ Grant Mailbox Permissions

Permission Type Command Example Description
FullAccess Add-MailboxPermission -Identity "MailboxName" -User [email protected] -AccessRights FullAccess -InheritanceType All Grants full mailbox access (does not include Send As)
Send As Add-RecipientPermission -Identity "MailboxName" -Trustee [email protected] -AccessRights SendAs Allows user to send as the mailbox owner
Send on Behalf Set-Mailbox -Identity "MailboxName" -GrantSendOnBehalfTo [email protected] Allows user to send “on behalf of” the mailbox owner

➖ Remove Mailbox Permissions

Remove-MailboxPermission -Identity "MailboxName" -User [email protected] -AccessRights FullAccess
Remove-RecipientPermission -Identity "MailboxName" -Trustee [email protected] -AccessRights SendAs
Set-Mailbox -Identity "MailboxName" -GrantSendOnBehalfTo $null

🔁 Modify or Verify Permissions

Check which users have FullAccess rights:

Get-MailboxPermission -Identity "MailboxName" | Where-Object {$_.AccessRights -eq "FullAccess"}

Check Send As permissions:

Get-RecipientPermission -Identity "MailboxName"

Check Send on Behalf delegates:

Get-Mailbox -Identity "MailboxName" | Select Name, GrantSendOnBehalfTo

⚙️ Common Administrative Tasks

Remove all FullAccess permissions (except owner)

Get-MailboxPermission -Identity "MailboxName" | Where-Object {
    ($_.User -ne "NT AUTHORITY\\SELF") -and ($_.IsInherited -eq $false)
} | ForEach-Object {
    Remove-MailboxPermission -Identity "MailboxName" -User $_.User -AccessRights FullAccess -Confirm:$false
}

Apply FullAccess for a group of users

$Users = @("[email protected]","[email protected]")
foreach ($u in $Users) {
    Add-MailboxPermission -Identity "MailboxName" -User $u -AccessRights FullAccess -InheritanceType All
}

📊 Quick Reference Summary

Task Command Notes
View mailbox permissions Get-MailboxPermission -Identity "User" Shows all mailbox-level permissions
Add FullAccess Add-MailboxPermission -Identity "User" -User [email protected] -AccessRights FullAccess Grants read/write
Add Send As Add-RecipientPermission -Identity "User" -Trustee [email protected] -AccessRights SendAs Allows sending as another mailbox
Add Send on Behalf Set-Mailbox -Identity "User" -GrantSendOnBehalfTo [email protected] Adds delegate ability
Remove Access See removal commands above Clean up unwanted access
Verify Use Get-MailboxPermission and Get-RecipientPermission Check current settings

🧰 Tips

  • Always run permission checks after making changes.
  • Remember that FullAccess does not imply Send As rights.
  • Changes may take up to 15 minutes to replicate in Exchange Online.

Updated: {{ date }}
Author: Tomas Toohey
Reference Category: Exchange Quick References

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